----- Wednesday, January 01, 2014 -----
Copy: Airport Competiveness (Meets As Needed - No Set Date)
All Day (Staffed by Suzanne)
 FYI
Copy: Agenda Review with Dept. Heads
 9:00 AM-10:00 AM (Committee Meeting Room)
IWG
 10:00 AM-11:00 AM
Rules Agenda Review with Council Assistants
 1:00 PM-1:30 PM (W120)
Copy: Rules Committee
2:00 PM-3:00 PM (Committee Meeting Room) (every Wednesday from 2:00 PM to 3:00 PM)
 Tom, putting on your calendar as a backup. Only one of us needs attend.
----- Thursday, January 02, 2014 -----
Copy: All Staff Meeting
 10:00 AM-11:00 AM (Clerk's Office Conference Room) (every Thursday from 10:00 AM to 11:00 AM)
----- Friday, January 03, 2014 -----
Agenda preparation
 12:00 PM-5:00 PM
----- Monday, January 06, 2014 -----
Alviso Petition
9:00 AM-10:00 AM (Clerk's Office)
 Meeting confirmed by phone by Kathy

Meeting with Rose and the x-mayor of Alviso Thomas Laine
regarding the amount of names required on a petition to have an election in Alviso

Rose (408)427-5596
Copy: Finance (staff)
3:00 PM-3:30 PM (City Clerk's Conference Room) (every Monday from 3:00 PM to 3:30 PM)
 Updated time.
Copy: Committee on Economic Competitiveness
4:00 PM-5:00 PM (T-1734 (Staffed By Suzanne))
 FYI
----- Tuesday, January 07, 2014 -----
Council Meeting: Closed Session Start
 9:00 AM-9:30 AM (Council Chambers)
Copy: Agenda Review with Assistants
9:45 AM-10:30 AM (Committee Meeting Room)
 Tom, your attendance is optional, but I’d like you to go to them if you can, just so you can see what we do there.
Copy: Council Meeting: Afternoon
 1:30 PM-5:00 PM (Council Chambers)
----- Wednesday, January 08, 2014 -----
Copy: Agenda Review with Dept. Heads
 9:00 AM-10:00 AM (Committee Meeting Room)
IWG
 10:00 AM-11:00 AM
Rules Agenda Review with Council Assistants
 1:00 PM-1:30 PM (W120)
Copy: Cupcakes for Jenina
1:30 PM-2:00 PM (W242)
 Today is Jenina’s (one of our interns) last day with us. Jenina is going to take a little time off before going to grad school in the fall. We will have a quick cupcake reception at 1:30pm in W242. I am passing around a card as well. Please return it to me by 1:30pm. Thanks!


Cecilia McDaniel | Deputy City Clerk
city of san josé|office of the city clerk
200 east santa clara st. – wing 2nd fl.
san josé, ca 95113-1905
phone 408.535.1263|fax 408.292.6207
HYPERLINK "mailto:cecilia.mcdaniel@sanjoseca.gov" cecilia.mcdaniel@sanjoseca.gov

NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law.  If you receive this in error, any review, use, dissemination, distribution, or copying is strictly prohibited.  Please notify us immediately of the error and delete this communication and any attached documents from your system.  Thank you for your cooperation.

Please consider the environment before printing this message.


Copy: Rules Committee
2:00 PM-3:00 PM (Committee Meeting Room) (every Wednesday from 2:00 PM to 3:00 PM)
 Tom, putting on your calendar as a backup. Only one of us needs attend.
Copy: Elections Commission
 5:00 PM-7:00 PM
----- Thursday, January 09, 2014 -----
Copy: Oversight Board Meeting
 9:00 AM-10:30 AM (Council Chambers) (the second Thursday of every 1 month from 9:00 AM to 10:30 AM)
SARA OSB Regular Meeting
 9:00 AM-11:00 AM (Council Chambers)
Copy: All Staff Meeting
 10:00 AM-11:00 AM (Conference Room)
Personal
 11:00 AM-12:00 PM
Copy: Neigh. Svs. & Educ. Comm. (Staffed by Susan)
1:30 PM-2:30 PM (W-118 & W-119)
 FYI
Green Team Meeting
3:30 PM-4:30 PM (City Hall T-1446)
 Hello Green Team!

Here is a recurring meeting invite for the monthly Green Team Meetings. Meetings are the first Thursday of each month from 3:30-4:30 PM (If there is another time/day that is better we can put it up to a vote). I will send out each agenda as the meeting gets closer.

Please let me know if you have ideas for the Green Team or if you have anything you would like added to the agenda. Also refer anyone you know who is interested in joining the Green Team to me.

Thank you,
Matt Lambert
Green Team Coordinator
----- Friday, January 10, 2014 -----
CM Nguyen's birthday
 8:00 AM-8:30 AM (every January 10 from 8:00 AM to 8:30 AM)
Copy: Assistant City Clerk Interviews
11:00 AM-12:00 PM (City Clerk's conference room)
 Please think of one or two questions you would like to ask the candidate for Assistant City Clerk and submit them to me by end of day Wednesday. I’d like to have some questions that the panelists find relevant. If you don’t have any questions, that’s fine too.
Agenda preparation
 12:00 PM-5:00 PM
----- Monday, January 13, 2014 -----
Copy: Elections Work Unit Meeting - Getting letters out to candidates
2:00 PM-3:00 PM (W242)
 Let’s work on getting the informational letters out to the candidates on Monday. J


Cecilia McDaniel | Deputy City Clerk
city of san josé|office of the city clerk
200 east santa clara st. – wing 2nd fl.
san josé, ca 95113-1905
phone 408.535.1263|fax 408.292.6207
HYPERLINK "mailto:cecilia.mcdaniel@sanjoseca.gov" cecilia.mcdaniel@sanjoseca.gov

NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law.  If you receive this in error, any review, use, dissemination, distribution, or copying is strictly prohibited.  Please notify us immediately of the error and delete this communication and any attached documents from your system.  Thank you for your cooperation.

Please consider the environment before printing this message.


----- Tuesday, January 14, 2014 -----
Council Meeting: Closed Session Start
 9:00 AM-9:30 AM (Council Chambers)
Copy: Agenda Review with Assistants
9:45 AM-10:30 AM (Committee Meeting Room)
 Tom, your attendance is optional, but I’d like you to go to them if you can, just so you can see what we do there.
Copy: Council Meeting: Afternoon
 1:30 PM-5:00 PM (Council Chambers)
----- Wednesday, January 15, 2014 -----
Copy: Agenda Review with Dept. Heads
 9:00 AM-10:00 AM (Committee Meeting Room)
IWG
 10:00 AM-11:00 AM
Rules Agenda Review with Council Assistants
 1:00 PM-1:30 PM (W120)
Copy: Rules Committee
2:00 PM-3:00 PM (Committee Meeting Room) (every Wednesday from 2:00 PM to 3:00 PM)
 Tom, putting on your calendar as a backup. Only one of us needs attend.
----- Thursday, January 16, 2014 -----
Copy: All Staff Meeting
 10:00 AM-11:00 AM (Conference Room)
Copy: Updated: Meet & Greet/Transition
11:00 AM-11:30 AM (Wing (TBD))
 When: Thursday, January 16, 2014 11:00 AM-11:30 AM (GMT-08:00) Pacific Time (US & Canada).
Where: Wing (TBD)

Note: The GMT offset above does not reflect daylight saving time adjustments.

*~*~*~*~*~*~*~*~*~*

Note: New time
Copy: Wing Ding
11:30 AM-1:30 PM (W262 - HR Conference Room)
 We are having a meet and greet for Wing staff on January 16, 2014. Bring an appetizer to share. J See the attached flyer for further details.



Cecilia McDaniel | Deputy City Clerk
city of san josé|office of the city clerk
200 east santa clara st. – wing 2nd fl.
san josé, ca 95113-1905
phone 408.535.1263|fax 408.292.6207
HYPERLINK "mailto:cecilia.mcdaniel@sanjoseca.gov" cecilia.mcdaniel@sanjoseca.gov

NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law.  If you receive this in error, any review, use, dissemination, distribution, or copying is strictly prohibited.  Please notify us immediately of the error and delete this communication and any attached documents from your system.  Thank you for your cooperation.

Please consider the environment before printing this message.


Copy: Public Safety, Fin., & Strategic Support (Staffed by Susan)
1:30 PM-2:30 PM (Council Chambers)
 FYI
Mayor/City Clerk
 3:30 PM-4:00 PM
OOO
 4:00 PM-6:00 PM
----- Friday, January 17, 2014 -----
Agenda preparation
 12:00 PM-5:00 PM
Copy: Review and Finalize Office Procedures
2:00 PM-3:00 PM (Toni's Office)
 I would love to have the office procedures in final enough form to be able to do some office training on 1/23 at our all staff meeting.


Cecilia McDaniel | Deputy City Clerk
city of san josé|office of the city clerk
200 east santa clara st. – wing 2nd fl.
san josé, ca 95113-1905
phone 408.535.1263|fax 408.292.6207
HYPERLINK "mailto:cecilia.mcdaniel@sanjoseca.gov" cecilia.mcdaniel@sanjoseca.gov

NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law.  If you receive this in error, any review, use, dissemination, distribution, or copying is strictly prohibited.  Please notify us immediately of the error and delete this communication and any attached documents from your system.  Thank you for your cooperation.

Please consider the environment before printing this message.


----- Tuesday, January 21, 2014 -----
Copy: Ruth off
 January 21-January 24
Council Meeting: Closed Session Start
 9:00 AM-9:30 AM (Council Chambers)
Copy: Agenda Review with Assistants
9:45 AM-10:30 AM (Committee Meeting Room)
 Tom, your attendance is optional, but I’d like you to go to them if you can, just so you can see what we do there.
Copy: Updated: Board and Commission Recognition Event in April
10:30 AM-11:30 AM (City Clerk's Conference Room)
 When: Tuesday, January 21, 2014 10:30 AM-11:30 AM (UTC-08:00) Pacific Time (US & Canada).
Where: City Clerk's Conference Room

Note: The GMT offset above does not reflect daylight saving time adjustments.

*~*~*~*~*~*~*~*~*~*

OOO
 12:30 PM-5:00 PM (Council Chambers)
----- Wednesday, January 22, 2014 -----
CM Kalra's birthday
 8:00 AM-8:30 AM (every January 22 from 8:00 AM to 8:30 AM)
Copy: Agenda Review with Dept. Heads
 9:00 AM-10:00 AM (Committee Meeting Room)
IWG
 10:00 AM-11:00 AM
Copy: All Staff Meeting
11:00 AM-12:00 PM (Conference Room)
 Meeting rescheduled from Tue. 1/21/14.
Copy: Green Film: Green Ninja
12:00 PM-1:00 PM (City Hall Tower 1047)
 When: Wednesday, January 22, 2014 12:00 PM-1:00 PM (UTC-08:00) Pacific Time (US & Canada).
Where: City Hall Tower 1047

Note: The GMT offset above does not reflect daylight saving time adjustments.

*~*~*~*~*~*~*~*~*~*


Rules Agenda Review with Council Assistants
 1:00 PM-1:30 PM (W120)
Copy: Rules Committee
2:00 PM-3:00 PM (Committee Meeting Room) (every Wednesday from 2:00 PM to 3:00 PM)
 Tom, putting on your calendar as a backup. Only one of us needs attend.
Copy: Budget Meeting
 3:30 PM-4:00 PM (Conference Room)
----- Thursday, January 23, 2014 -----
SARA OSB Special Meetings
 9:00 AM-11:00 AM
Copy: All Staff Meeting
 10:00 AM-11:00 AM (Conference Room)
Copy: Updated: Pride of San Jose Photo - Minimum Wage Ordinance Team
1:00 PM-1:15 PM ( Rotunda)
 When: Thursday, January 23, 2014 1:00 PM-1:15 PM (UTC-08:00) Pacific Time (US & Canada).
Where: Rotunda

Note: The GMT offset above does not reflect daylight saving time adjustments.

*~*~*~*~*~*~*~*~*~*

1/14/14

We are moving this to Thursday due to a scheduling conflict for the Rotunda.

Thanks
Alice


***********
1/14/14

Congratulations on being selected for the Pride of San Jose Award. A photo session has been scheduled for your team. More details will be sent as we get closer but I wanted to get this on your calendars right away. Please plan on arriving at least 5 minutes early.

Thank you
Alice Arevalo
Administrative Assistant
Public Works Department
535-8336
----- Friday, January 24, 2014 -----
NCCCA Meeting
 8:00 AM-1:00 PM
Agenda preparation
 12:00 PM-5:00 PM
----- Monday, January 27, 2014 -----
Copy: Front Desk Meeting
10:30 AM-11:00 AM (W242)
 J
Copy: Community & Economic Development (Staffed by Susan)
1:30 PM-2:30 PM (W-118 & W-119)
 FYI
----- Tuesday, January 28, 2014 -----
Copy: Performance Evaluation - Toni Taber
9:00 AM-10:00 AM (Closed Session)
 When: Tuesday, January 28, 2014 9:00 AM-10:00 AM (GMT-08:00) Pacific Time (US & Canada).
Where: Closed Session

Note: The GMT offset above does not reflect daylight saving time adjustments.

*~*~*~*~*~*~*~*~*~*

Council Meeting: Closed Session Start
 9:00 AM-9:30 AM (Council Chambers)
Copy: Agenda Review with Assistants
9:45 AM-10:30 AM (Committee Meeting Room)
 Tom, your attendance is optional, but I’d like you to go to them if you can, just so you can see what we do there.
Copy: Council Meeting: Afternoon
 1:30 PM-5:00 PM (Council Chambers)
Copy: Campaign Committee Training - Webinar
4:00 PM-5:00 PM (W242)
 If you are interested in the campaign finance forms and world of elections, I will be watching a webinar today in the City Clerk Conference room which focuses on assisting campaign treasurers with completing Form 460s in anticipation of the upcoming January 31 filing deadline. Feel free to attend. J  


Cecilia McDaniel | Deputy City Clerk
City of San José | Office of the City Clerk
200 East Santa Clara St. – Wing 2nd Fl.
San José, CA 95113-1905
Phone 408.535.1263 | Fax 408.292.6207
HYPERLINK "mailto:cecilia.mcdaniel@sanjoseca.gov" cecilia.mcdaniel@sanjoseca.gov

NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law. If you receive this in error, any review, use, dissemination, distribution, or copying is strictly prohibited. Please notify us immediately of the error and delete this communication and any attached documents from your system. Thank you for your cooperation.

Please consider the environment before printing this message.


Council Meeting Evening
 January 28 7:00 PM-January 29 12:00 AM
----- Wednesday, January 29, 2014 -----
Copy: Agenda Review with Dept. Heads
 9:00 AM-10:00 AM (Committee Meeting Room)
Copy: City of San Jose
10:00 AM-12:00 PM (Conference Call: 877-594-8353 | Pass Code: 4482 8189)
 Hi Shannon and Toni,
 
This is a meeting to discuss how Office 365 might be able to be a solution for the CoSJ RFP.
 
Toni,
 
Shannon was booked all day on Thursday and we are both spotty on Friday.  I hope this will be ok.
 
Look forward to the call,
 
 
 
 
IWG
 10:00 AM-11:00 AM
Copy: Introduction Meeting (Kris Zanardi)
11:15 AM-11:30 AM (Toni's Office)
 When: Wednesday, January 29, 2014 11:15 AM-11:30 AM (GMT-08:00) Pacific Time (US & Canada).
Where: Toni's Office

Note: The GMT offset above does not reflect daylight saving time adjustments.

*~*~*~*~*~*~*~*~*~*

A quick introductory meeting to meet Kris Zanardi, new staff with the Mayor's Office.
Rules Agenda Review with Council Assistants
 1:00 PM-1:30 PM (W120)
Copy: Rules Committee
2:00 PM-3:00 PM (Committee Meeting Room) (every Wednesday from 2:00 PM to 3:00 PM)
 Tom, putting on your calendar as a backup. Only one of us needs attend.
Copy: Meeting to discuss assignments
3:30 PM-4:00 PM (Toni's Office)
 Hi Toni,
Suzanne would like to discuss her assignments with you. She is unclear why she has records assigned to her and would like to discuss this with you. Thanks.


Cecilia McDaniel | Deputy City Clerk
city of san josé|office of the city clerk
200 east santa clara st. – wing 2nd fl.
san josé, ca 95113-1905
phone 408.535.1263|fax 408.292.6207
HYPERLINK "mailto:cecilia.mcdaniel@sanjoseca.gov" cecilia.mcdaniel@sanjoseca.gov

NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law.  If you receive this in error, any review, use, dissemination, distribution, or copying is strictly prohibited.  Please notify us immediately of the error and delete this communication and any attached documents from your system.  Thank you for your cooperation.

Please consider the environment before printing this message.


Copy: 1 on 1 meeting
4:00 PM-4:30 PM (your office)
 Or when you have 15-20 min today.
----- Thursday, January 30, 2014 -----
Copy: All Staff Meeting
 10:00 AM-11:00 AM (Conference Room)
Copy: Campaign Finance Meeting
11:00 AM-12:00 PM (W242)
 The filing deadline is on Friday and I feel the need for us to sit down and discuss how we are going about reviewing the form 460s. Also, I think we need to send a reminder to candidates that they need to file a hardcopy as well. I am not sure if they know. I also have some general questions based off of the webinar I attended. I think I have more questions now than before I watched the webinar.


Cecilia McDaniel | Deputy City Clerk
city of san josé|office of the city clerk
200 east santa clara st. – wing 2nd fl.
san josé, ca 95113-1905
phone 408.535.1263|fax 408.292.6207
HYPERLINK "mailto:cecilia.mcdaniel@sanjoseca.gov" cecilia.mcdaniel@sanjoseca.gov

NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law.  If you receive this in error, any review, use, dissemination, distribution, or copying is strictly prohibited.  Please notify us immediately of the error and delete this communication and any attached documents from your system.  Thank you for your cooperation.

Please consider the environment before printing this message.


----- Friday, January 31, 2014 -----
Agenda preparation
 12:00 PM-5:00 PM