Type of Event: Weekly 1:1 Jeff Janssen w/Mayor Reed
8:00-8:30 a.m.
Location: Mayor's Office
Staff: Pete Furman
Type of Event: Weekly 1:1 Mtg. Michelle McGurk w/ Mayor Reed
Event Time: 9:30-10:00
Location: Mayor's office
Topic: Mayor Accomplishments
Topic: Mayor's calendar
Event Time: 8:30-9:00
Location: Mayor's office
Staff: Pete Furman/Ru Weerakoon
Topic: upcoming topics
Event Time: 11:00 -11:30 a.m.
Location: Mayor's Office
All Mayor's Staff Mtg.
Event Time: 4:00-5:00
Location: Mayor's Office (Supervisor's office requested this mtg. and the Nov. mtg here)
Attendees: Mayor, Supervisor Pete McHugh, Pete Furman
Event Time: 7:00
Location: HP Pavilion
Event Time: 8:30 - 3:00 p.m.
Location: Clarice and Huran Drives (near Tully & King Roads)
Staff: Jeff Janssen
RSVP: 4/8
Requirements of Mayor: Ribbon-cutting/Remarks
NOTES: 100+ community volunteers will replace an outdated and aging playground with a new one - in less than 8 hours. This is a joint project of SJRA/KaBOOM!, and the City of San José. KaBOOM! Is a national non-profit organization that envisions a great place to play within walking distance of every child. KaBOOM@ has used its innovative community-build model to bring together business and community interests to construct more than 1,400 new playgrounds, skateparks, sports fields and ice rinks across No. Am. This is SJ's 2nd KaBOOM! Project in a public park funded by the SJRA ($130,000). Welch Park is an 11-acre park located in the King Ocala Neighborhood Area of the SNI. Bounded by Santiago Ave. to the north, Huran Drive to the west, Clarice Drive to the South and Smith Elementary School to the east.
Program of Events:
Topic: Fire negotiations
Event Time: 8:00-8:30
Location: Mayor's Office
Staff: Armando Gomez; Pete Furman; Mayor Reed
Topic: upcoming topics/ events
Attendees:
Mayor Reed
Pete Furman, Chief of Staff
Armando Gomez, Senior Policy Advisor, Budget & Finance
Ru Weerakoon, Senior Policy Advisor, Economic Development
Jeff Janssen, Senior Policy Advisor, Government Affairs
Michelle McGurk, Public Information Officer
Alicia Bosco, Council Agenda Coordinator
Mayor Reed, Deb Figone, Harry Mavrogenes, Rick Doyle, Pete Furman
Mayor's Conference Room
Event Time: 11:00-12:00
11:00-11:30 - Greyhound Parking Garage Development Strategy
Acquisiton Status
Greyhound Terminal Relocation Optons
Site Development/parking Garage Design Options
Funding Options
Mayor Staff: Pete Furman, Ru Weerakoon, Jeff Janssen;
CMO Staff: Abi Maghamfar; Bill Ekern; Walter Rask; John Weis; Paul Krutko; Jim Helmer; Jim Ortbal
11:30-1200 - Firefighter Arbitration Implemention Discussion
Mayor Staff: Pete Furman, Armando Gomez; Michelle McGurk
CMO Staff: Alex Gurza
Location: Mayor's Conference room
Event Time: 12:00
Location: Mayor's Conference Room
Event Time: 12:55
Location: Mayor's Office
Requirements of Mayor: Ru and Bill to talk briefly with Mayor prior to 1:00 meeting with Dr. Lopez
Topic: upcoming topics/ events
Event Time: 8:45-9:30
Staff: Mayor Reed/ Rick Doyle/ Pete Furman
Topic: Firefighters Negotiations
Event Time: 11:30 or after Mayor's 1st meeting after closed session
Location: Mayor's Office
Staff: Pete Furman, Mayor Reed
Topic: Mayor's Calendar
Type of Event: Sr. Staff Meeting w/ Mayor
Event Time: 9:0-10:30 a.m.
Location: Mayor's Conference Room
Staff: Pete Furman, Michelle McGurk, Ru Weerakoon, Jeff Janssen, Armando Gomez, Vic Ajlouny, Alicia Bosco
Topic: Upcoming events
Pete Furman, Chief of Staff
4:00-4:15 Inclusionary Housing - Leslye Krutko - Ru Weerakoon
4:15 3-Year General Fund Structural Deficit Elilmination Plan - Jane Light; Jennifer Maguire; Armando Gomez
Topic: SJ Airport RFP
Event Time: 5:00-5:30
Location: Mayor's Office
Staff: Christina Fernandez, Policy Analyst, Mayor Reed
8:00-8:30 a.m.
Location: Mayor's Office
Staff: Pete Furman, Mayor Reed
Event Time: 9:00-12:00
Location: Council Chambers
Staff: Pete Furman, Armando Gomez, Melanie Jimenez, Antonio Guerra
Topic: Mayor Accomplishments
Topic: Music Hall Idea
Event Time: 1:00
Location: Mayor's Office
Staff: Ru Weerakoon, Mayor Reed, Pete Furman
Type of Event: Recurring monthly meeting with Councilmember Sam Liccardo
Topic Upcoming events
Event Time: 11:00-11:30
Location: Mayor's Office
Staff: Pete Furman (FYI)
Event Time: 2:00-2:30
Location: Mayor's Office
Staff: Alicia Bosco, Mayor Reed
Topic: Mayor's Calendar
Type of Event: Monthly meeting (2nd Thurs @ 3:00)
Event Time: 3:00-3:30
Location: Mayor's Office
Staff: Pete Furman (FYI)
Event Time: 5:30-8:30
Location: 300 San Jose @ Oakridge. 5420 Thornwood Dr.
Parking:
Staff: Pete Furman, Ru Weerakoon, Jeff Janssen, Michelle McGurk
Requirements of Mayor: Attend and play on Mayor's Team
Program of Events:
5:30 Registration & Warm Up
6:00 Gourmet Buffet Dinner
6:30 Bowling, Raffle and Auction
8:15 Bowling Ends
8:20 Prizes and Trophies
5/2: This meeting will still be for 1/2 hr.
Type of Event: 1:1 with Harry
Event Time: 9:30-10:00
Location: Mayor's office
Staff: Pete Furman/Ru Weerakoon
Topic: upcoming topics
Type of Event: Weekly 1:1 Mtg.
Event Time: 9:30-10:00 (Michelle - this will be the re-occuring day and time-Thurs @ 9:30 - there are a few on the calendar that have conflicts - I'll reschedule them now)
Location: Mayor's office
Topic Upcoming events
Event Time: 10:30-11:00 (2nd Fri. monthly)
Location: Mayor's Office
Staff: Pete Furman (FYI)
RSVP: Confirmed 4/2
Event Time: 11:00 -11:30 a.m.
Location: Mayor's Office
8/16: Rescheduling to Friday's @ 11:00 - will also be rescheduling conflicts for remainder of the year
Event Time: 1:00-5:00
1:00-3:00 Neighborhood Services
3:00-5:00 Public Safety
Location: Council Chambers
Staff: Pete Furman, Armando Gomez, Melanie Jimenez, Antonio Guerra
Topic: upcoming topics/ events
Attendees:
Mayor Reed, Deb Figone, Harry Mavrogenes, Rick Doyle, Pete Furman
Mayor's Conference Room
Topic: SunPower's response to Mayor's challenge to the industry-financing w/no up-front cost
Event Time: 11:00-11:30
Location: Mayor's Office
Staff: Ru Weerakoon, Jeff Janssen
NOTES: Present to Mayor and team SunPower's response to the mayor's challenge on financing options that allow homeowners and small businesses to put solar on their roofs w/o upfront costs. SunPower has had these financing options for some time but they were used mainly for commercial installations. The Tech Museum deal was an example of one such financing. This has been refined now and is scaleable across both residential as well as commercial sectors.
Event Time: 1:00-5:00
1:00-2:45 Transportation & Aviation Services
2:45-4:00 Strategic Support (including Council Appointees)
4:00-4:15 City Auditor Recommendations
4:15-5:00 Fees and Charges
Location: Council Chambers
Staff: Pete Furman, Armando Gomez, Melanie Jimenez, Antonio Guerra
Hold per PJF
Weekly/Monday @ 4:00-4:45
Type of Event: recurring
Topic: upcoming topics/ events
Attendees: Mayor Reed, Vice Mayor Cortese, Pete Furman
Topic: Inclusionary Housing
Event Time: 5:30
Location: Mayor's Office
Staff: Mayor Reed, Pete Furman & Councilmember Liccardo
Event Time: 8:30-8:45
Location: Mayor's Office
Staff: Mayor Reed, Pete Furman; Celia Miller
Event Time: 8:45-9:30
Staff: Mayor Reed/ Rick Doyle/ Pete Furman
Topic: upcoming topics/ Council Agenda
Topic: upcoming topics/ events
Event Time: 8:30
Location: The Tech Museum
TP’s: Present Commendation and accept flag flown from one of the shuttles
RSVP: 5/5
NOTES: This is NASA's 50th anniversary. Future Form events this year have been held in Seattle, Columbus, St. Louis and Miami. These forums are one-day events in major metropolitan areas that highlight the benefit and relevance of NASA in the community. Discuss how NASA has impacted our lives over the last 50 years and how it will continue to influence. Look to leaders of each community to offer their insights on how the themes of innovation, discovery and inspiration fuel advances in technology, science and education.
Agenda: 5/12/08 The Tech Museum of Innovation
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8:00 a.m. Registration/Continental Breakfast
New Venture Hall Foyer
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8:30 a.m. Welcome by Peter Friess, President, The Tech Museum of Innovation (Invited)
• Introductions of VIPs and Honored Guests
• Reading of Proclamations
• Short opening remarks
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8:45 a.m. Keynote Address by NASA Deputy Administrator, The Honorable Shana Dale
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9:15 a.m. Astronaut Presentation by Astronaut Rex Walheim
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9:30 a.m. Overview of NASA Exploration Program, Mr. James Norman, Director, Constellation Systems Division
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9:50 a.m. Break
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10:00 a.m. Innovation Panel: “Unleashing the power of technology and creativity”
Moderator:
• Mr. Scott Budman, Technology/Business Reporter and "TechNow!" Host, NBC-11 (Invited)
Panelists:
• Mr. Doug A. Comstock, Director of NASA Innovative Partnership Program
• Mr. Phil Edholm, Chief Technology Officer and Vice President of Strategy and Architecture, Nortel Enterprise Solutions
• Mr. William McDonough, Architect and Author of Cradle to Cradle (Invited)
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11:00 a.m. Break
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11:10 a.m. Discovery Panel: “Pushing the limits of knowledge to inspire new generations”
Moderator:
• Dr. Seth Shostak, Senior Astronomer, SETI Institute
Panelists:
• Dr. Jim Garvin, Chief Scientist, NASA Goddard Space Flight Center
• Astronaut Rex Walheim, NASA Johnson Space Center
• Dr. Craig Venter, President, J. Craig Venter Institute (Invited)
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12:20 p.m. Lunch – Parkside Hall A
Keynote Presentation by the First Lady of California, The Honorable Maria Shriver (Invited) and an opportunity to view Space Grant Consortium Posters
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1:45 p.m. Inspiration Panel: “Building idea factories for the future”
Moderator:
• Dr. Mike Wiskerchen, Director, CA Space Grant Consortium
Panelists:
• Dr. Joyce Winterton, Assistant Administrator, Office of Education, NASA Headquarters
• Dr. Steven Beckwith, Vice President for Research and Graduate Studies, University of California; Director Emeritus, Space Telescope Science Institute
• Ms. Diane Demée-Benoit, Director, Innovation in Education Project, Commonwealth Club of California
• Mr. Peter Levy, Director of Strategic Development, Curriki
• Ms. Kristin Hilf, Vice President Community Relations, Raytheon (Invited)
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3:00 p.m. Closing remarks and Wrap-up
Event Time: 9:00-12:00
9:00-9:30 Overview
9:30-10:00 Community & Economic Development
10:00-11:00 Environmental & Utility Services
11:00-12:00 Neighborhood Services
Location: Council Chambers
Staff: Pete Furman, Melanie Jimenez, Antonio Guerra
Topic: Census
Participants:
Laurel Prevetti, Assistant Director, Planning, Michael Bills
Lia Bolden - confirmed 4/29/08
Event Time: 12:00-1:00
Location: Rotunda
Staff: Melanie Jimenez
TP’s: Melanie Jimenez
RSVP: 3/27 with Melanie
Requirements of Mayor: Remarks and presentation of Proclamation
Program:
Guests Arriving/Seating 11:40
Organizing and Informational Prologue 11:50
Speakers Arrive at Platform 11:55
Master of Ceremonies D.C. Don Anders 12:00
Welcome; Program Notes, Introduciton of Chaplain
Invocation – Chaplain Dave Bridgen (speaks) 12:02
Color Guard (moves) 12:04
National Anthem is Performed (Off. Jonathan Atkinson) 12:05
Colors Posted 12:08
M/C Announces Impending “Minute of Radio Silence” 12:09
Police Radio “Minute of Silence” (broadcasts) 12:10
Pipers Pipe “Amazing Grace” (At Close of Radio Silence) 12:11
“Eleven Bells” Sound - Hall of Honor (read) 12:12
Mayor Chuck Reed (speaks) Proclaims Police Mem. Wk. 12:15
Chief of Police Robert Davis (speaks) 12:18
SJPOA President Robert Lopez (speaks) 12:23
Closing Comments – Master of Ceremonies (speaks) 12:26
recognitions, highlighting symbolism and elements of today’s
traditional ceremony and call for Chaplain’s benediction
Benediction - Chaplain Jim Becknall (speaks) 12:28
Closing Coordination/Direction by Ceremonial Unit Cdr. 12:30
Include “thanks”, invitation to outside flag ceremony, hurry
to positions, “refreshments afterward” and officer interviews
(W. Montano, Lieutenant #2181 Revision: for May 14, 2008)
of Events:
Topic: Upcoming events
Attendees: Mayor Reed, Pete Furman, Chief of Staff
Event Time: 3:00-4:00
Location: Mayor's Office
Staff: Mayor Reed, Pete Furman, Armando Gomez, Melanie Jimenez, Antonio Guerra
Event Time: 9:00-12:00
9:00-10:00 Public Safety
10:00-11:30 Transportation and Aviation Services
11:30-12:00 Strategic Support
Location: Council Chambers
Staff: Mayor Reed, Pete Furman, Melanie Jimenez, Antonio Guerra
Topic: Mayor Accomplishments.
Michelle McGurk, Mayor's Public Information Officer
Topic: Mayor's Calendar
Type of Event: Weekly 1:1 Mtg.
Event Time: 9:30-10:00
Location: Mayor's office
Mayor Reed, Pete Furman, Michelle McGurk
Type of Event: Sr. Staff Meeting w/ Mayor
Event Time: 9:0-10:30 a.m.
Location: Mayor's Conference Room
Staff: Mayor Reed, Pete Furman, Michelle McGurk, Ru Weerakoon, Armando Gomez, Alicia Bosco
Event Time: 11:30 -
Staff: Michelle McGurk
Also, on Friday, May 16 at approximately 11:30 a.m., the scientists from SCPBRG will rappel over the top of City Hall into the nestbox to place identification bands on the chicks and determine their gender. Last year, Banding Day was a dramatic event for everyone to witness as the parent falcons worked to fend off the scientist/intruder. We’ve scheduled this event for lunchtime to make it convenient for employees who want to watch the event.
Event Time: 8:30-9:00
Location: Mayor's office
Staff: Mayor Reed/Pete Furman/Ru Weerakoon
Event Time: 12:00 - 1:00
Location: Santa Clara County Sheriff's Office, 55 Younger Avenue, San Jose
Parking: Reserved
Staff: Melanie Jimenez
TP’s: None Needed
RSVP: 5/16
Notes: The service is in honor of all of the officers in SSC who have fallen in the line of duty and in recognition of the sacrifice of those loved ones left behind.
Topic: upcoming topics
Topic: upcoming topics/ events
Participants:
Mayor Reed
Armando Gomez
Ru Weerakoon
Jeff Janssen
Michelle McGurk
Alicia Bosco
Vic Ajlouny, Consultant
Participants: Mayor Reed, Deb Figone, Harry Mavrogenes, Rick Doyle, Pete Furman
Mayor's Conference Room
Topic: upcoming topics
Event Time: 11:00-12:00
11:00-11:20 Monthly Update on Development Process (recurring meeting) - Review progress improving permit process:
Success stories and performance data; process improvements' streamlining progress; customer survey status; fee program budget update
Mayor Staff: Ru Weerakoon; Nancy Pyle (Celia let Lee know 4/30)
CMO Staff: Joe Horwedel; Laurel Prevetti; Paul Krutko; Katy Allen; Timm Borden
11:20-11:30 - 410 Park Avenue Property Sale - Review terms/conditions of the transaction
Transaction Overview; Coordination and consideration with existing tenants; Potential concerns raised by the tenants; Risk of re-negotiation
Mayor Staff: Ru Weerakoon;
CMO Staff: Ed Shikada; Katy Allen; Phil Prince
11:30-1200 - Historic Preservation Process - Outline the process regarding designations
GP Preservation major strategy; evaluation and criteria categories; public hearing process; financial incentives; processes for proposed alterations
Mayor Staff: Ru Weerakoon
CMO Staff: Joe Horwedel, Laurel Prevetti; Akoni Danielsen; Sally Zarnowitz
Location: Mayor's Conference room
Topic: upcoming topics/ events
Participants: Mayor Reed, Vice Mayor Cortese, Pete Furman
•
Introduction of CBOs
•
Purpose and Outcome
•
Introduction of Council Members
2.
Vision, Success, Climate and Challenges Angel Rios and 6:40-7:00 p.m.
•
Overview of the Task Force Chief Rob Davis
3.
Overview Community Input Process Rachel Camacho 7:00-7:10 p.m.
4.
Small Group Breakout Session Small Group Leaders 7:10- 8:00 p.m.
5.
Report Out Community Members 8:00-8:20 p.m.
6.
Closing/Next Steps Mayor Reed 8:20-8:30 p.m.
•
Council Approval: September 9, 2008
Event Time: 8:30-8:45
Location: Mayor's Office
Staff: Mayor Reed, Pete Furman, Celia Miller
Leslye Krutko, Director, Housing Dept.
Harry Mavrogenes, Executive Director, Redevelopment Agency
David Holland, Senior Vice President and Treasurer and oversees Workplace Resources, Safety & Security; Chris Kite, Vice President of Workplace Resources
Event Time: 1:15 - 1:20
Location: Mayor's office
Staff: Ru Weerakoon, Senior Policy Advisor, Economic Development
Requirements of Mayor: Meet and Greet prior to Cisco receiving an award @ Council for workplace safety and security
Type of Event: Sr. Staff Meeting w/ Mayor
Event Time: 8:00-9:30
Location: Mayor's Conference Room
Staff: Pete Furman, Michelle McGurk, Ru Weerakoon, Jeff Janssen, Armando Gomez, Vic Ajlouny, Alicia Bosco
Mayor's Annual Rotary Speech
Topic: Mayor's calendar
Topic: Upcoming events
Mayor Reed, Pete Furman, Chief of Staff
5/20: Moved to accommodate Mayor's attendance at SJFD event
Type of Event: Meeting with Khoa, Melanie, Alicia, Michelle
Topic: Faith/gang forum
Event Time: 3:30-4:00
Location: Mayor's Office
Staff: Khoa Nguyen, Melanie Jimenez, Alicia Bosco, Michelle McGurk
Type of Event: Weekly 1:1
8:00-8:30 a.m.
Location: Mayor's Office
Staff: Pete
Topic: Ballot Measure Strategy Session
Event Time: 12:00-1:30
Location: Mayor's Conference Room
Staff: Mayor Reed, Pete Furman; Ru Weerakoon, Armando Gomez, Michelle McGurk, Jeff Janssen, Vic Ajlouny (Consultant)
Mayor's Office
Topic: upcoming topics
Participants:
Armando Gomez
Jeff Janssen
Ru Weerakoon
Michelle McGurk
Type of Event: 1:1 Weekly meeting
Event Time: 11:00 -11:30 a.m.
Location: Mayor's Office
8/16: Rescheduling to Friday's @ 11:00 -
Participants: Mayor Reed, Pete Furman, Armando Gomez
Participants:
Michelle McGurk
Jessica Garcia-Kohl
Alicia Bosco
Brandon Powell
Khoa Nguyen
Christina Fernandez
Type of Event: 1:1 with Harry
Event Time: 8:30-9:00
Location: Mayor's office
Staff: Mayor Reed/ Pete Furman/ Ru Weerakoon/ Harry Mavrogenes
Type of Event: Weekly 1:1 Mtg.
Event Time: 9:30-10:00
Location: Mayor's office
Participants: Mayor Reed, Pete Furman, Michelle McGurk
Event Time: 4:30-5:30 p
Location: Mayor's Conference Room
Participants: Mayor Reed, Pete Furman, Christina Fernandez (Policy Analyst)
Event Time: 6:30 - 8:00
Location: Capital Club, 50 West San Fernando Street, SJ
Staff: None needed - Pete and Lisa will be in attendance
Requirements of Mayor: Mayor is one of the official honorees of this dinner. Reception starts at 6:30p, dinner at 7p.
Agenda:
Mayor, President Kassing and President/CEO Sybase John Chen will be honored at this dinner - President Kassing and John Chen will be receiving honorary degrees @ commencement on Saturday
6:30 Cocktails
7:00 Dinner
Mayor & Paula invited:
Bob Ingle and Sandy Reed
Elizabeth Hansen and Jim Hansen
Bob Kieve and guest
Rick Callendar and guest
Dorothy Brown and guest
Pete and Lisa Furman
Event Time: 8:30-8:45
Location: Mayor's Office
Staff: Mayor Reed, Pete Furman; Celia Miller
Event Time: 3:00-4:00
Location: Mayor's Office
Staff: Mayor Reed, Pete Furman, Armando Gomez, Melanie Jiminez, Antonio Guerra
Type of Event: Monthly Meeting with Barbara Attard, Independent Police Auditor
Event Time: 1:30-2:00
Location: Mayor's Office
Staff: Armando Gomez
Event Time: 3:00-4:00
Location: Mayor's Office
Staff: Mayor Reed, Pete Furman, Armando Gomez, Melanie Jiminez, Antonio Guerra
Topic: upcoming topics/ events
Participants:
Mayor Reed
Pete Furman
Armando Gomez
Ru Weerakoon
Jeff Janssen
Michelle McGurk
Alicia Bosco
Meeting moved to accommodate family emergency for Nora
Type of Event: Monthly meeting (4th Thurs/monthly 1:30-2:00)
Event Time: 1:30-2:00
Location: Mayor's Office
RSVP: Confirmed 1/10 and 5/14
Participants: Mayor Reed, Councilmember Campos, Ryan Ford, Chief of Staff, Pete Furman, Mayor's Chief of Staff
Type of Event: recurring
Topic: Upcoming events
Participants: Mayor Reed, Pete Furman, Chief of Staff, Deb Figone
Type of Event: Weekly 1:1 Mtg.
Event Time: 9:30-10:00
Location: Mayor's office
Type of Event: Weekly 1:1
8:00-8:30 a.m.
Location: Mayor's Office
Staff: Mayor Reed, Jeff Janssen, Pete Furman
Topic: Mayor Accomplishments.
Type of Event: Meeting to develop/review budget message
Event Time: 11:30-12:30
Location: Mayor's Office
Staff: Mayor Reed, Pete Furman, Armando Gomez, Melanie Jimenez, Antonio Guerra
Topic: Mayor's calendar
Moved to Tuesday due to holiday
Hold per PJF
Weekly/Monday @ 4:00-4:45
Topic: upcoming events/ topics
Type of Event: recurring
Moved from morning to pm due to Study Sesson
Moved from 5/26 due to Study Session
Type of Event: Recurring Status Meeting
Topic: Upcoming events
Event Time: 3:00-3:30
Location: Mayor's Office
Staff: Mayor Reed, Ru Weerakoon, Pete Furman
Event Time: 8:30-9:00
Location: Mayor's office
Staff: Mayor Reed/ Pete Furman/ Ru Weerakoon/ Harry Mavrogenes
Topic: upcoming topics
Participants:
Armando Gomez
Jeff Janssen
Ru Weerakoon
Michelle McGurk
Event Time: 11:00 -11:30 a.m.
Location: Mayor's Office
8/16: Rescheduling to Friday's @ 11:00 - will also be rescheduling conflicts for remainder of the year
Rescheduled due to SVLG Sacto trip
Type of Event: Lunch meeting with Scott Knies (Scott will stop by and pick up the Mayor and walk to Farmers Market!!
Event Time: 12:00 - 1:00
Type of Event: recurring
Topic: upcoming topics/ events
Participants:
All Mayor's Staff